Coordinator of Grants and Instructional Engagement

Primary Function

The Coordinator of Grants and Instructional Engagement provides strategic leadership in the identification, development, submission, and management of competitive grant opportunities that advance the York County School Division's mission, strategic plan, and division-wide priorities. The position proactively analyzes funding landscapes, aligns opportunities to current and future initiatives, and advises division leadership on external funding strategies. Working collaboratively with all departments, the coordinator secures and oversees external funding from local, state, federal, and private sources while ensuring accountability, compliance, and measurable impact.

In addition, the position provides strategic instructional engagement and communications support for the Instruction Department, ensuring clear, consistent, and effective messaging aligned with division branding and communication standards.

Minimum Qualifications

• Bachelor's degree in education, communications, business, public administration, or a related field; or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities
• Minimum of two years of professional grant writing experience, with preference for state and federal grant development
• Demonstrated experience in professional communications, marketing, or public information writing
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, and related database systems
• Ability to collect, organize, analyze, and interpret programmatic and budgetary information
• Exceptional written and verbal communication skills
• Ability to work independently under general supervision and manage multiple priorities and deadlines
• Strong interpersonal skills and the ability to collaborate effectively with diverse stakeholders

Knowledge, Skills and Abilities

• Knowledge of public administration principles and K-12 educational organizations
• Knowledge of competitive grant development, grant management, allowable costs, and compliance requirements
• Knowledge of federal and state grant budget principles, reporting, and auditing practices
• Knowledge of effective communication strategies for internal and external audiences
• Ability to research, analyze, and evaluate funding opportunities aligned to instructional and organizational priorities
• Ability to prepare grant proposals, budgets, reports, and analyses with accuracy and attention to detail
• Ability to develop clear, engaging, and audience-appropriate written communications
• Ability to establish and maintain effective working relationships with division leadership, staff, funding agencies, and community partners
• Ability to manage timelines, meet deadlines, and adapt to changing priorities
• Ability to maintain confidentiality and exercise sound professional judgment, particularly during crisis situations

Performance Responsibilities

• Ensure compliance with the rules and regulations administered by the grantor
• Research, identify, and analyze local, state, federal, and private funding opportunities that align with division priorities
• Work collaboratively with all school division departments to identify funding needs and develop grant-supported initiatives
• Gather programmatic, narrative, and budgetary information to ensure a clear and accurate understanding of proposed projects
• Coordinate with the Finance Department to develop grant budgets and ensure fiscal compliance
• Write, edit, and submit competitive grant proposals and funding applications
• Serve as liaison to funding agencies throughout the application review and award process
• Monitor awarded grants to ensure compliance with grant requirements, timelines, and reporting obligations
• Prepare and submit required progress, fiscal, and final reports to funding agencies
• Maintain accurate grant records and databases and ensure adherence to reporting deadlines
• Present grant opportunities, funding outcomes, and recommendations to division leadership and department supervisors
• Ensure compliance with School Board policies and procedures related to grants
• Serve as the primary liaison between the Communications and Engagement Department and the Instruction departments for grant-related external communications, ensuring alignment with division messaging, branding, and communication protocols
• Facilitate external partnerships with community organizations, higher education institutions, businesses, and funding partners to support instructional initiatives, programs, and division priorities
• Lead strategic storytelling of instructional programming by developing clear, compelling narratives that highlight instructional impact, innovation, and outcomes for stakeholders, funders, and the broader community
• Provide project management for instructional initiatives and programs, including coordinating timelines, deliverables, stakeholder input, and alignment with division goals and externally funded requirements
• Coordinate the marketing and promotion of instructional initiatives and programs in collaboration with the Communications and Public Relations Department to ensure consistency with division branding, messaging, and communication standards
• Write, edit, and publish internal and external communications, including newsletters, articles, announcements, and informational materials
• Develop clear, consistent messaging that aligns instructional initiatives with division branding and communication standards
• Support promotion of instructional programs, student learning initiatives, and special education services
• Assist with special events, professional learning, and communication initiatives as assigned
• Support training and guidance related to grant processes and instructional communications
• Model nondiscriminatory practices in all activities
• Perform other duties as assigned by the Chief Academic Officer

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Position Type: Exempt

Reports to: Chief Academic Officer

Terms of Employment: Twelve months a year. Salary according to School Board Pay Plan.

Evaluation: Performance on this job will be evaluated in accordance with School Board policy and administrative regulations on evaluation of non-licensed personnel.

Revised: 7/13/2026