Human Resources Operations Analyst - Staffing

Primary Function

The Human Resources Operations Analyst – Staffing plays a critical role in supporting and improving the division's staffing, recruitment, onboarding, substitute management, and employee records operations. This position provides advanced operational, analytical, and systems support to the Supervisor of Staffing & Retention and contributes to efficient, compliant, and customer-centered Human Resources service delivery. The Analyst ensures accurate employee data management, timely processing of personnel actions, continuous optimization of HRIS workflows, and consistent implementation of staffing processes across the division. The role requires strong attention to detail, independent judgment, confidentiality, and excellent communication skills.

Minimum Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, or an equivalent combination of training and experience
• Minimum of two (2) years of progressively responsible experience in Human Resources operations, staffing, recruitment, or related Human Resources functions
• Working knowledge of employment law, staffing procedures, and Human Resources best practices
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
• Experience with Human Resources Information Systems (HRIS); Frontline preferred
• Strong organizational and analytical skills with exceptional attention to detail
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment
• Excellent verbal and written communication skills with strong customer service orientation
• Ability to maintain confidentiality and exercise sound judgment

Knowledge, Skills and Abilities

• Knowledge of staffing, recruitment, onboarding, substitute management, and personnel records administration
• Knowledge of employment law, staffing procedures, and Human Resources best practices
• Knowledge of Human Resources Information Systems and electronic records management practices
• Knowledge of data analysis, reporting, auditing, and recordkeeping practices
• Demonstrated ability to analyze staffing data, hiring trends, and workforce metrics to support operational and strategic decision-making
• Demonstrated ability to prepare reports, maintain records, and ensure data accuracy and integrity
• Demonstrated ability to establish and maintain effective working relationships with employees, applicants, administrators, and external partners
• Demonstrated ability to communicate effectively with diverse audiences and provide exceptional customer service
• Demonstrated ability to manage multiple responsibilities, prioritize workload, and meet established deadlines
• Demonstrated ability to maintain confidentiality and exercise sound professional judgment

Performance Responsibilities

• Provide analytical and operational support for division staffing functions, including workforce data tracking, applicant pipeline monitoring, and employee record updates
• Support the development, posting, and maintenance of job announcements in the applicant tracking system
• Assist with recruitment activities including job fairs, university outreach, and internal and external communication regarding vacancies
• Analyze applicant flow data, hiring trends, and recruitment metrics to support strategic staffing decisions
• Maintain accurate employee staffing data in Frontline and UKG, ensuring alignment with payroll systems
• Process personnel actions, including new hires, transfers, promotions, separations, and retirements, with accuracy, compliance, and timely execution
• Conduct regular audits of employee records, contracts, and position assignments to support data integrity
• Serve as a primary resource for Frontline staffing functionality, onboarding modules, and troubleshooting
• Prepare and maintain electronic personnel files, records, and onboarding documents in Frontline and Laserfiche
• Coordinate the onboarding process for all employee groups, ensuring completion of pre-employment requirements
• Facilitate and assist with new employee processing sessions and orientations
• Monitor onboarding workflows and follow up with new hires and supervisors
• Provide clear communication to new hires regarding expectations, paperwork, and timelines
• Serve as operational and analytical support for the substitute program, including recruitment, screening, and onboarding
• Support substitute assignment and payroll reconciliation by ensuring accurate records
• Coordinate communications, scheduling, and system updates related to substitute personnel
• Prepare, distribute, and track contracts, personnel notifications, and employment-related documents
• Coordinate unemployment claims, employment verifications, and out-of-state registry checks
• Maintain compliance with policies, regulations, and laws related to employment and record management
• Maintain and routinely update the Human Resources department SharePoint site, ensuring staffing information, forms, guides, and resources are current, accurate, and accessible
• Provide professional customer service to applicants, employees, and managers
• Support Human Resources communications, staffing updates, and new hire recognition
• Collaborate with Human Resources colleagues on division-wide initiatives including job fairs, trainings, and orientation programs
• Assist with special projects, process improvement efforts, and data reporting
• Model nondiscriminatory practices in all activities
• Perform other related duties as assigned

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Position Type: Non-Exempt

Reports to: Supervisor of Staffing & Retention

Terms of Employment: Twelve months a year. Salary according to School Board Pay Plan.

Evaluation: Performance on this job will be evaluated in accordance with School Board policy and administrative regulations on evaluation of non-licensed personnel.

Revised: 7/13/2026