Personnel Specialist - Licensure, Recruiting and Retention

Primary Function

Under general supervision, coordinates and administers educator licensure programs to ensure compliance with Virginia Department of Education requirements and applicable state regulations. Supports division-wide employee engagement initiatives through retention, wellness, recognition, and workforce support programs designed to attract, support, and retain a high-quality workforce. Serves as a resource to employees and administrators by providing specialized Human Resources support in the areas of licensure, employee engagement, workforce systems, and related Human Resources programs.

Minimum Qualifications

Bachelor’s Degree in Education or Business Administration; three years’ experience in human resources field or education; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Knowledge, Skills and Abilities

• Thorough knowledge of computer software applications, including MS Office Suite.
• Strong analytical skills and excellent oral and written communications skills.
• Considerable knowledge of human resource professional management programs and current human resources laws and regulations.
• Ability to establish and maintain effective working relationships with employees in all YCSD departments.
• Ability to maintain records, to prepare reports, and to organize complex data.
• Ability to work independently on complicated projects, complete in a timely manner, and report results.
• Ability to compose effective and accurate correspondence.
• Ability to recognize a problem and assist in its resolution.
• Ability to work with limited supervision.
• Exercises initiative and independent judgment in the execution of duties.
• Exercises tact, courtesy and confidentiality in frequent contact with employees, vendors and representatives from outside agencies and organizations.
• Thorough knowledge of the Code of Virginia and the Virginia Department of Education licensure regulations, or the ability to quickly and accurately learn the regulations.
• Ability to interpret, explain and apply VDOE licensure regulations; ability to evaluate transcripts/credentials.
• Ability to maintain confidentiality of Human Resources information and personnel records.
• Ability to use word processing and database software; ability to sit or stand for extended periods in the performance of routine duties; ability to organize multiple tasks and develop procedures; ability to prepare and present training for individuals and groups.

Performance Responsibilities

• Ensures school personnel are properly licensed and licenses renewed as required by VDOE; interprets VDOE licensure regulations; acts as liaison between employee and VDOE regarding licensure; acts as liaison between school division and VDOE regarding licensure.
• Initiates paperwork to process licensure requests (initial licenses, renewals, changes); reviews completed forms; forwards materials to VDOE for consideration.
• Maintain Licensure & Relicensure Webpage and relicensure database including review of all non-division professional development for license renewal consideration and VDOE statutory renewal requirements.
• Reviews applicant credentials for all licensed applicants to assist hiring managers with determination of applicant viability for VDOE and DHP licensure.
• Monitors licensure status of employees to ensure requirements are fulfilled in a timely manner.
• Ensures licensure and employment requirements of licensed staff as outlined in the Code of Virginia and the Department of Education. 
• Counsels employees on requirements and procedures for VDOE licensure.
• Maintains electronic database for all licensed staff credentials, computerized license renewal database, and posts relicensure points; works cooperatively with programmer to update and enhance database.
• Assists with implementing the division’s strategic plan related to engagement and retention.
• Maintains, operates and carries out all responsibilities associated with the Absence Management substitute placement program.
• Coordinates with IT and Payroll departments for accuracy in Absence Management program.
• Assist with creating and maintaining databases and electronic files for employees and substitutes.
• Works cooperatively with instruction staff to provide a catalog of professional development activities and maintain relicensure points.
• Assist with implementation of employee wellness initiatives.
• Assist with coordinating wellness communications and activities.
• Assist the supervisor of Benefits and Compensation to maintain the division’s pay plan.
• Support market salary surveys and compensation benchmarking.
• Assign all college students fulfilling teacher and administrative preparation programs to recommended cooperating teachers.
• Complete stipend request form for cooperating teachers.
• National Board Certified Teacher liaison.
• Manages electronic employee evaluation database.
• Assists in developing and carrying out strategies to encourage retention with YCSD.
• All other duties assigned

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Position Type: Exempt

Reports to: Supervisor of Benefits & Compensation

Terms of Employment: Twelve months a year. Salary according to School Board Pay Plan.

Evaluation: Performance on this job will be evaluated in accordance with School Board policy and administrative regulations on evaluation of non-licensed personnel.

Revised: 7/20/2026