Print Operations Assistant

Primary Function

Provides operational support for the division’s Print Shop by performing high‑quality reproduction, finishing, preparation, and distribution of printed materials. Supports the daily workflow directed by the Print Operations Lead, ensuring efficient job processing, equipment readiness, and accurate production of instructional and administrative documents. Assists in maintaining equipment, managing supplies, and upholding quality control standards to ensure the Print Shop operates smoothly and meets customer needs.

Minimum Qualifications

• High school diploma or equivalent.
• Experience operating reprographics equipment, digital copiers, bindery machinery, folding machines, drill presses, laminators, or similar equipment; or any equivalent combination of training and experience that demonstrates the required knowledge, abilities, and skills.
• Skill in performing basic maintenance, cleaning, adjustments, and minor repairs on duplicating and finishing equipment.
• Ability to learn software and online systems used for job submission, tracking, and production management.
• Ability to follow written and oral instructions and apply strong attention to detail.
• Effective organizational skills and ability to manage multiple tasks in a fast‑paced production environment.
• Ability to lift 40 pounds unassisted and assist with heavier loads using mechanical or team‑based lifting as needed.
• Strong interpersonal and communication skills; ability to maintain effective working relationships with staff and customers.
• Willingness to stay current with new printing processes, equipment, and technologies.

Necessary and Special Qualifications

• Valid Virginia driver’s license and insurability required.
• This position requires routine travel to and from multiple York County School Division locations as part of the regular duties and responsibilities.

Knowledge, Skills and Abilities

• Knowledge of high‑speed copy equipment, finishing tools, and digital printing procedures.
• Knowledge of proper paper handling, storage, and finishing techniques.
• Ability to operate a variety of bindery and finishing equipment, including trimmers, folders, booklet makers, collators, drill presses, and staplers.
• Ability to follow production specifications, meet deadlines, and ensure consistent quality.
• Skill in maintaining clean, safe, and organized workspaces.
• Ability to communicate effectively with the Print Operations Lead regarding job status, equipment needs, and supply levels.
• Ability to work independently on assigned tasks and collaboratively as part of a team.

Performance Responsibilities

• Operates high‑speed reprographics equipment to produce forms, instructional materials, reports, guides, and other printed documents.
• Performs finishing tasks including trimming, folding, stapling, binding, drilling, collating, and booklet assembly.
• Prepares printed materials for delivery, packing, or distribution based on customer requirements.
• Ensures each completed job meets established quality standards for clarity, alignment, and finishing.
• Performs routine cleaning, adjustments, and minor repairs to maintain equipment in good working order.
• Notifies the Print Operations Lead of any performance issues or service needs.
• Assists in maintaining equipment logs and reporting maintenance activity.
• Reviews job tickets and follows instructions provided by the Print Operations Lead.
• Tracks progress of assigned print jobs and ensures timely completion.
• Maintains accurate and organized records of work performed.
• Maintains paper, toner, ink, and bindery supplies in an orderly manner.
• Assists in monitoring supply levels and reporting needs to the Print Operations Lead.
• Helps maintain a clean, organized, and safe Print Shop environment.
• Assists school and department staff by answering questions and providing updates on print job status, when appropriate.
• Works collaboratively with Print Operations Lead to ensure efficient daily production flow.
• Supports special projects, high‑volume periods, and time‑sensitive print needs.
• Participates in training on new equipment, processes, and software as required.
• Performs other duties as assigned.

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Position Type: Non-Exempt

Reports to: Print Operations Lead

Terms of Employment: Twelve months a year. Salary according to School Board Pay Plan.

Evaluation: Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed employees.

Revised: 3/11/2026